Unenrolling a Student

Updated 1 year ago by Mark Bazin

When a student leaves the school for any reason, there are three things you will want to do:

Close out the student employment

Just like you would when a student changes jobs, you'll want to end the student's current employment. 

  1. Navigate to the student's current employment. In the Outcome and Exact Dates section, be sure to use the last day the student worked (or will work) as the End Date.
    If you know the date a student is leaving ahead of time, you can set the end date in the future. You don't need to wait until the student's last day to set the end date.
  2. Change the Outcome field to Completed using the drop-down menu. Don't forget to click save.     

Change the student's class year to "Unenrolled"

Navigate to the student's page. In the Student Detail section, change the Class Year to Unenrolled and click save.

Students who have a class year of "Unenrolled" can be excluded from list views and reports.
You should be able to see the student's prior grade in the Student History section of the student's page. This is done through the "track changes" functionality that we have enabled by default for this field. It is possible to have it disabled or to have this removed from your page layout, but that is not our standard practice.

If possible, resolve any open missed days

As much as possible, resolve the student's open missed days. If the student is leaving the school, then it's unlikely that she will be making up any of her missed days. Learn more about resolving missed days here.

Different schools do different things here - some have other students work the missed days, while others have a fine for the student. Either way, this is something that should be resolved as part of your normal operational processes.

What if a student leaves the school and then returns?

If a student returns to the school, you can just change the class year from "Unenrolled" back to whatever grade the student is now in. Then create a new employment for that student when she is placed in a new job.


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